Paper visitor registration

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Paper visitor registration

The short version is: you may not share personal data without permission. Registration in the form of a list at the counter is therefore no longer permitted from 25 May 2018.

The short version is:

You may not share personal data without permission. Registration in the form of a list at the counter is therefore no longer permitted from 25 May 2018. In addition, it is in many cases not desirable that the name of customers, advisers, suppliers and applicants is visible to other visitors.

What is the AVG?

The AVG is a new European law for the protection of personal data. The English title of this law is the General Data Protection Regulation (GDPR). Any organization that stores and uses personal data of European citizens must abide by it. The AVG entered into force on May 25, 2016 and will apply from May 25, 2018. This means that from that date the same privacy legislation applies throughout the European Union (EU). The Personal Data Protection Act (Wbp) no longer applies. In the past two years, organizations and regulators have been able to comply with the new regulations.

What does the AVG entail?

The AVG obliges organizations to protect privacy-sensitive data according to the requirements in the regulation. Key points of the AVG are:

  • your organization must protect personal data as secure as possible
  • if a data subject so requests, you must delete his or her personal data
  • people must always have access to their data and be able to change it
  • you must be able to prove the usage of the data and how you store it.
  • your organization may need to appoint a data protection officer
    You must report serious data leaks within 72 hours to the Dutch Data Protection Authority and sometimes to those involved
  • if the AVG is violated, a fine can be imposed with a maximum of 4% of the annual turnover or 20 million euros.

What data is this?

The AVG applies to the personal data of your customers, relations, partners, suppliers, employees and other citizens. There are direct and indirect personal data. Direct personal data includes, among other things, date of birth, first and last name, gender, address, passport photo, telephone number, e-mail address, citizen service number (BSN), bank account number and patient file. Indirect personal data includes data that is not directly about the person, such as WOZ value, license plate number, the profit of a sole trader and the IP address of a computer. In addition, the AVG applies to metadata, such as a customer number or the date on which you have stored personal data.

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Link DigiReceptie with your business software

DigiReceptie can easily communicate with your business software so that data is fully synchronised and processes are fully automated.

DigiReceptie, here's how it works...

DigiReceptie is a digital solution for visitor registration and takes unnecessary time-consuming reception tasks out of your hands.

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If you have ordered an iPad via DigiReception, you can skip this step, have we already done it for you!

Data retention time

The maximum storage time is 180 days, or 6 months.

An ordinary 'visit' becomes a 'customer journey' with pre-registration

Inviting visitors is often one of the first contact moments with your organisation.
For a professional first impression it is therefore important that there is a consistent plan in place: “How do we invite visitors?”

Emergency button

To view or email a list of registered persons.

DigiReceptie Course registration Accurate, professional and saves you a lot of time

Do you often receive students? DigiReceptie is very easy to expand with the course registration module that takes a lot of work off your hands.

DigiReceptie Switch

With the DigiReceptie Switch any type of system can be made for opening a door, gate or barrier automatically once the visitor has been recognised.

Add employee?

You add employees in the Administrator Portal.

Register employees and emergency response team members

You can register and unsubscribe quickly so that there is a clear overview.

Paper visitor registration

The short version is: you may not share personal data without permission. Registration in the form of a list at the counter is therefore no longer permitted from 25 May 2018.

Instruction for preprinted pass

What must the design meet?

Electricity & Internet connection

The faster the connection, the faster the application.

Support & Updates

We are available on workdays between 8 a.m. and 6 p.m., via the “Support button” in WebPortaal, via support@DigiReceptie.nl or by telephone 033- 2007760. Optionally, a 24-hour and Onsite SLA is available, mail us for the options.

What type of Tablet can be used?

DigiReception works on Tablets from Apple from IOS 13 and Android from version 4.4.

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